iCEV & Google Classroom Integration

If you are new to iCEV & Google Classroom Integration, please review this guide in its entirety before getting started. If you have already been using iCEV with Google Classroom but are experiencing issues, please click the button below to refer to the "FAQ's/Troubleshooting" section.

exclamation-circle-solid.svg Before getting started

NOTE: Student licenses must be purchased to use the external tool.

iCEV System Requirements
Please share iCEV’s system requirements with your technology department, especially the whitelist portion of the system requirements:

www.icevonline.com/systemrequirements

iCEV uses several content delivery networks to deliver content. The school system’s technology department will need to whitelist (allow) several URLs in order for iCEV to function properly.

Considerations:

  • Multiple internet filters and firewalls

  • Different settings for wired and wireless technology devices

    • Software on technology devices that act as an internet filter or firewall

exclamation-circle-solid.svg Important Guidelines

  • It is imperative that you DO NOT copy Google Classrooms. Your students will not have access to iCEV assignments in the copied version.

  • Please avoid using Google Classroom's "Reuse Post" feature. Your students will not have access to copied iCEV assignments.

  • Verify you have access to student emails within your Google Classroom:

    • Login to Google Classroom

    • From a classroom, click the "People" tab

    • Click the three dots beside a student's name and click "Email student"

  • If you are unable to compose an email, then your Google Admin will need to allow student emails so iCEV can properly integrate with Google Classroom.

Verify Emails


After reviewing the "Before You Get Started" and "Important Guidelines" section above, please continue to the next section.
 


Note: Before you can sign in to iCEV using your Google credentials, you will need to link the email that is associated with your google classroom account, to your iCEV account.

Begin by logging in to your Google Classroom account. Next, visit login.icevonline.com and log in by entering your credentials in the username and password fields.

Link Google

 

After logging in to iCEV, click the "My Profile" link in the top right corner of the screen. Replace your current email address with your Google Classroom email address in the "Email" field and click "Save."

Finally, log out of iCEV.

You will now be able to log in to iCEV using the "Sign in with Google" button.

Link Google

 



Sharing iCEV Content

exclamation-circle-solid.svg Important

The first time you share content from iCEV to Google Classroom, Google will ask you to grant access to iCEV. In order to integrate iCEV with Google Classroom, you must accept ALL seven permissions by clicking "Allow" and confirming your choices.
 

Accept Permissions

 

If you are stuck in a loop when attempting to accept permissions, please click here and follow the instructions in the "Why am I receiving an error when trying to share content from iCEV to Google Classroom?" section of the FAQ's for steps on how to resolve this issue.

Sharing a Video/PowerPoint® Lesson
After you have granted iCEV permissions, from the lesson page, click the “Share Video/PowerPoint with Classroom” button located directly beneath each lesson. The “Video/PowerPoint Visible to Students” box (located at the top right of the lesson) must be checked for the "Share Video/PowerPoint with Classroom" button to appear.

Sharing Printable Resources (updated December 2020)
After you have granted iCEV permissions, from the lesson page, click the Google Classroom icon beside each printable resource. "Visible to Students" must be checked for the Google Classroom icon to appear.

Sharing Interactive Activities & Assessments
After you have granted iCEV permissions, from the lesson page, click the Google Classroom icon beside each interactive resource. "Visible to Students" must be checked for the Google Classroom icon to appear.

Configuring Shared Content Settings (updated December 2020)

  1. Select the Google Class you would like to share content to from the dropdown menu.
  2. Customize the content name in the "Title" field.
  3. (New Feature) Set the time and date the assignment is due. Please follow Central Standard Time (CST). The time zone cannot be altered.
  4. (New Feature) Set the time and date the assignment will be available/visible to students by checking "Schedule Available Date & Time for Future" and selecting a date and time. Please follow Central Standard Time (CST). The time zone cannot be altered.
  5. Include instructions.

If you have successfully shared content you will receive the following message: "Assignment has been shared to Google Classroom successfully." Lessons and resources you have shared with Google Classroom can be found in your Classroom stream. You may need to refresh your browser tab to see changes.

Sharing with Google Classroom

1. Go to iCEV and login (login.icevonline.com)

2. Click the green “View” button for an iCEV Course

GC_Share1.png

3. Click the green “View” button for a lesson

GC_Share2.png

4. Enable the “Show on Grades Report” and “Visible to Students” checkboxes 

a. This will make the green “Share with Classroom” button appear 

5. Click the green “Share with Classroom” button

GC_Share3.png

6. (From your iCEV Course) Choose which iCEV Course you want the assignment to be linked to in iCEV

GC_Share4.png

a. By default, the iCEV course is the one you selected earlier

7. (From your iCEV Course) Choose which iCEV Course you want the assignment to be linked to in iCEV

GC_Share5.png

8. (Due Date/Time)Optional: Select a date you would want the assignment to be deactivated within iCEV and to apply a Due Date label within Google Classroom

GC_Share6.png

a. Note: iCEV will NOT adhere to the Time value for Due Date, this only affects Google Classroom. The date you set is what matters to iCEV. As soon as it turns midnight for the date you selected, iCEV will deactivate the assignment

9. (Available Date/TimeOptional: Select a date and time you want the assignment to be made available to your students within Google Classroom.

GC_Share7.png

a. Note: If left blank, assignment will be made available immediately.

10. (Instructions)Optional: Type in the instructions for the assignment

GC_Share8.png

11. (+Share with another Google Class) Optional: This will open up another sharing instance for you to share the selected assignment to multiple Google Classrooms.

GC_Share9.png

12. Click the Share button to share your assignment to the specified Google Classroom(s) you selected 


 

Accessing iCEV Content from Google Classroom

 

In the Google Classroom "Classwork" tab, click the assigned lesson or coursework. Click “Sign In” and enter your Google Credentials to view content and complete assignments on iCEV.

Accessing iCEV Content

 


 

iCEV & Google Classroom Grading Overview

Key Points

  • iCEV grades will only appear in the Google Classroom gradebook if assignments are shared from iCEV to Google Classroom by clicking the share to classroom icon. "Show on Grades Report" must be checked for the grade to appear in iCEV and Google Classroom.

  • If you allow students multiple attempts on an iCEV assignment, only the most recent score will be populated in the Google Classroom gradebook.

  • For grades to pass correctly between iCEV and Google Classroom, all iCEV assignments must be scored on the 100-point grade scale. Changing the assignment weight scale will cause errors in scoring data. This only applies to the interactive, automatically graded assignments.

    For more information on creating categories of assignments that are weighted, please visit:
    https://support.google.com/edu/classroom/answer/9184995?hl=en

  • While Google’s gradebook may say that an iCEV assignment has not been turned in, if the grade is populated then the assignment has been turned in; this is due to an error with how Google determines if an assignment has been turned in.

  • As a student is working on an assignment their progress is recorded in iCEV. Upon completion, the assignment is automatically graded and the score is logged in iCEV. The grade is then sent back to Google Classroom and is recorded in the gradebook.

  • If you are unable to see grades within Google Classroom, you can still access all grades for completed assignments within the Course Grades Report found on the iCEV platform.

Accessing Grades in Google Classroom

Google Gradebook

Accessing the Course Grades Report in iCEV
Visit login.icevonline.com and click the "Sign in with Google" button. Enter your Google credentials and click "next." On your "My Courses" page, select the course in which you would like to access grades by clicking the green "View" button next to the course name.

Google Sign In

From the course page, click the "Course Grades Report" link located under the "Students" menu. Select "All Students" or a specific student from the dropdown menu and either view or download the report.

Course Grades Report

 


 

Student Registration

Have your student log in to your Google Classroom using their Google credentials and click on a shared assignment.
 

Click Shared Assignment

 

If the student's email, which is  tied to the Google Account, isn’t recognized in  iCEV, they will be taken to a page that looks like this: 

Not Recognized


From here, they can either log in to an existing iCEV account or register as a new user.

Log in with an Existing iCEV Account

Have the student enter their username and password to their existing iCEV account. Click the green "Log In" button. They will be asked to update the email in their iCEV account to match their Google Classroom account.

Have the student update their email to match their Google account. Click the green "Update" button.
 

Update

The student will need to submit a course code if they are not already enrolled in your iCEV course.

Course Code

Register as a New User

Above the login fields your student will see the following message:

”Your Google email is not registered with MyiCEV. If you do not yet have a MyiCEV account, you can register for this course Here

Have them click the blue "Here" link.


The student will be asked to fill out the form below. The Registration Code, First Name, Last Name and Email fields should already be filled in.

Make sure the student DOES NOT change these fields. Have the student complete the remaining fields (Username, Password, Confirm Password and Forgot Password Question and Answer). Next, have the student agree to the Terms of Use and click the green "Submit" button.


Register

 


Once they click the green “Submit” button it will take them directly to the iCEV resource. 
 

If they’re receiving a message to update their email, please refer to "My students are receiving a message to 'Update their email.'  What do I do?" in the FAQ's/Troubleshooting section.

FAQ's/Troubleshooting

iCEV & Google Classroom

Why am I receiving an error when trying to share content from iCEV to Google Classroom?

If you are experiencing the following error when attempting to share content to Google Classroom from iCEV, you have not granted iCEV all permissions.

Error

 


If you find yourself stuck in a permission loop when you try to share a resource to your Google Classroom while in iCEV, follow the steps below:

Sign in to Google and click your Google profile picture located in the top right corner of the browser. Click "Manage Your Google Account."

Google

 


Click "Security" in the left navigation menu. Next, scroll down and click "Manage third-party access."

Google

 


Next, click “CEV Multimedia for Google Classroom” and then click the blue "Remove Access Button." Verify by clicking the "Ok" button in the pop-up window. This will fully disconnect iCEV from your Google Account.

Google

 


Open a browser that is NOT Google Chrome (e.g., Firefox, Microsoft Edge, Safari, etc.).

Log in to iCEV
in the new browser using the "Sign in with Google" button. Make sure you’re signing in with the CORRECT Google account.

Google

 


From your "My Courses" page, select the course in which you would like to share content by clicking the green "View" button beside the course name. Next, click the green "View" button next to the lesson in which you would like to share content.

Google

 

 

Find the lesson or activity you would like to share to Google Classroom and click on the "Share to Google Classroom" link/icon. An "Error" pop-up will appear. Click on the blue "click here" text to reset permissions. You will need to select the CORRECT Google account again.

Next, you must accept ALL seven permissions by clicking "Allow." Scroll down to review your permissions and confirm that all of the boxes are checked. Click the blue "Allow" button.

Google

 

 

A pop-up window will appear allowing you to share iCEV content to Google Classroom. Make sure you select the correct class to share content within the dropdown menu. Enter a title and instructions and click the yellow "Share" button. If content was shared successfully, you will see a confirmation screen.

Google

 

What do I do if my students receive a “Please contact your teacher” message?

Adjust your student visibility settings so that assignments are set to "Visible to Students."

From your "My Courses" page in iCEV, select the course in which you would like to adjust visibility settings for a lesson. Next, click the green "View" button next to the lesson which is showing the “Contact the Teacher” message to the students.

Visibility Settings

 

 

Scroll down to the "Interactive" section and click to expand.

Note: In the example below, the “Visible to Students” checkbox is unchecked and the “Share With Classroom” icon is missing.

Visibility Settings

 

 

Place a checkmark in the "Visible to Students" column beside all interactive content that you would like for you students to be able to see. After checking "Visible to Students," the "Share with Classroom" icon will appear and students will be able to see the assignment. Refresh your browser to confirm your changes.

Visibility Settings

 

 

What do I do if my students don’t see anything in Google Classroom?

Internet Filter Blocking
Depending on which browser you use and how your filtering software works, you may see either a completely blank page when trying to access a resource from iCEV or the iCEV logo may be present, but no material is visible. Your school’s internet firewall may be blocking one of our system tools. Please refer to the iCEV System Requirements section.

Student Registration Process
Once your school's technology department has reviewed the iCEV System Requirements, proceed to the steps below.

Have students log in to your Google Classroom and select your course.

Sign In

 


Have students click on the shared assignment.

Note: If students have not previously registered for an iCEV account, they will be asked to complete the registration form. The Registration Code, First Name, Last Name, and Email fields will already be filled in. Make sure the students do not change these fields.

Have the students fill out the remaining fields, including Username, Password and Confirm Password, as well as the Forgot Password Question and Answer. The student should use their Google Classroom e-mail address as the username (this should minimize the "Username already exists" error message).

Register

 


If students have previously registered for an iCEV account, they will be asked to submit a course code for your course. This code will be pre-populated in the field. Once the student clicks the green "Submit" button, they will be taken directly to the iCEV resource.

Course Code

 

How do I prevent correct answers from being displayed after my students complete assignments?

Adjust your student visibility settings so "Show Details" is unchecked.

From your "My Courses" page in iCEV, select the course in which you would like to adjust visibility settings for a lesson. Next, click the green "View" button next to the lesson in which you would like to hide answers from students.

Visibility Settings

 


Scroll down to the "Interactive" section and click to expand.

Visibility Settings

 

 

In the "Show Details" column, uncheck the box next to each lesson in which you would like to hide answers from students. Refresh your browser to confirm your changes.

Visibility Settings

 

 

Why are students’ grades visible in Google Classroom but it says “Not turned in?”

While Google’s Gradebook may say that an iCEV assignment has not been turned in; if the grade is visible, the assignment has been submitted by the student. Please disregard this error which is a result of how Google determines if an assignment has been turned in.

Grades

 

My students are receiving a message to “Update their email.” What do I do?

A student will be prompted to update their email if there are corrections to be made on iCEV, so that the emails listed on both their iCEV and Google accounts match exactly.

The below image is what a student will see. The email provided in the Email field is what iCEV currently has for the specific account

Old Email

 

This needs to be updated to the student’s current email address as it appears on their Google Account:

Gmail


Have the student copy their email address from Google and paste it into the "Email" field on iCEV, replacing their old email address. Spelling and casing are very important!

New Email


If successful, the student will be taken to the assignment in iCEV.

An unsuccessful attempt will prompt the student that their email cannot be found in the Google Classroom to which the assignment was shared and be taken back to the iCEV.

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